Grading Policies and Academic Standing
Student’s academic performance will be graded on the following scale (see Grade and Percentage Table).
I – INCOMPLETE
Students falling below 75% in any course will be placed on academic probation. The school will make every attempt to provide referrals for appropriate tutoring. Failure to improve to passing status, with a maximum of one repetition of the course, shall result in dismissal.
Instructors maintain records that comprise a monthly report documenting student attendance and the GPA for each student. Grade reports are given to students at the end of each semester.
Academic standing is assessed on a term by term basis.
Honor: Student has earned all “A”s
In Good Standing: Student has earned “B”s or better
Academic Probation: Student has failed at least (1) or more courses
Dismissal Probation: Student is in jeopardy of being dismissed
Any student who earns a grade of 75% in a course is placed on academic probation, until the class has been successfully completed. Students on academic probation will be required to meet with the Institute President or designee at the beginning and middle of the term that they are on probation. Failure to pass a course on a second attempt shall result in dismissal. Any student dismissed for academic reasons may re-apply for the program after sitting out of school for one semester.
A student may request an “incomplete” from an instructor. Incompletes are given at the discretion of the instructor. A student must offer a compelling reason for the request and a plan for completing the course work. At least 80% of the course work must have been completed at the time of the request. At the instructor’s discretion, an “incomplete” can be issued for no more than 30 days after the end of the term. An “I” will appear in the transcript until the instructor submits a final grade. If the course is a prerequisite to another course, the student may not register for the subsequent course until a passing grade is on record. If the student does not complete the course work, an “F” will automatically become the final grade.
The school will withhold final grades under the following situations:
Outstanding financial debt on the student’s account
Outstanding library book(s)
FAILING A COURSE:
In the unfortunate event that a student fails a course, the student may be required to enroll at less than full time until the course can be repeated to ensure that all prerequisites are met.
STUDENT RECORD POLICY:
All students’ records are permanently on file in the Administration Office. Any student requesting to see personal records may do so by appointment during office hours.
Transcript requests must be in writing and a $5.00 fee will be assessed each time a student requests a transcript to be sent from the school. (Check or money order only, no cash is accepted).
GRIEVANCE AND DISCIPLINARY POLICIES: When a problem is identified:
• A verbal and written warning will be given to the student.
If the problem persists the student will meet with a disciplinary committee comprised of administration, and the faculty member involved, if any. A probationary period may be assigned.
At the end of the probationary period, if the problem has not been remedied, the student may be dismissed from the program.
If a student identifies a grievance against any person involved with the school they will comply with the following procedure. (Students may file grievances/complaints with The IIHCP Institute Administration)
Grievances should first be directed to the party directly involved (be it faculty, preceptor, staff, administrator or student).
If a satisfactory resolution cannot be achieved a grievance may be made in writing and delivered to IIHCP President in person or by certified mail. It must be clearly titled “grievance” or “complaint”.
The grieving party may request a hearing from the Institute President at which time there will be a dialogue to attempt to remediate between the grieving parties.
If a satisfactory resolution cannot be achieved directly with the parties involved, or at the Administration level, at the request of the grieving party the grievance can be reviewed at the Board of Director’ administrative meeting. All parties will be informed as to the date, time, and place the grievance will be discussed and may be required to attend.
• The Board of Directors will make a decision within 30 days of reviewing the grievance.
CONDITIONS FOR DISMISSAL: A student may be dismissed for any of the following reasons:
Failure to fulfill academic or financial requirement
Attending classes or clinical experience under the influence of alcohol or drugs
Behaving in any manner that may be harmful to the learning environment or harmful to the reputation of IIHCP
DISMISSAL AND RE-ADMISSION: When a student is dismissed, the student will meet with one or more Administration Personnel to discuss the reason for dismissal and options for readmission. Students who are dismissed are not entitled to refunds.
Students who are dismissed for academic failure may apply for readmission after one semester. The student must provide evidence of having remedied the academic problem and indicate promise of successful performance. Readmission is at the discretion of the Board of Directors. Students who are dismissed for financial indebtedness will be allowed to reenter the program when the indebtedness has been resolved, and the student has reapplied for admission.
Students who are dismissed for plagiarism, theft, alcohol or drug use, violence, or any other behavior that may be harmful to the learning environment or reputation of IIHCP, and/or that would endanger the safety or well being of any person, the school, preceptor site, or anyone present at a birth, will not be readmitted. CONDITIONS FOR RE-ENTRY: If a student wishes to re-enter school after dismissal, a request must be made in writing to The IIHCP Institute Administration. The Administration of the school shall review the request and give a written response by mail. The student should expect to repeat the entrance procedure before being readmitted.
ATTENDANCE POLICY: Students may not attend classes unless they have registered and paid for the class. Students who do not attend at least one of the first two meetings of a class or clinical experience may be dropped from the course/clinic. Students are permitted to miss one hour of class per credit hour of course. These absences are without grade penalty although make-up work must be completed. In addition to the allowed one hour of absence for each credit hour of a course, students are allowed excused absences for the following reasons:
Attending a birth (see policy for birth related absences)
Illness of the Student Midwife
Illness of the student’s immediate family for which the student has care taking responsibility
Death in the immediate family
Religious holidays for which advance notice was given
The student is responsible for completing any and all assignments from a missed class. Students may be required to supply written documentation of the reason for the absence, at the discretion of the faculty member. Students are responsible for completing all attendance requirements of IIHCP and its faculty.
TARDINESS: Students who have absences that exceed the one hour of class for the one hour of course credit, may be given a lower final grade. Students are expected to arrive at class on time, ready to work. An occasional late arrival is not cause for concern; however, if a pattern of tardiness should appear, the student must confer with the Institute President or designee.
LEAVE OF ABSENCE: If necessary, a student may request a leave of absence.
a) A request must be submitted in writing to the Institute President describing the reason for the
request and an estimated date of return. All tests, assignments, and clinical work must be
made up on a schedule approved by the faculty.
b) A leave of absence may be requested for no less than one term, and no more than one year
during the entire program. In order to be considered for an approved leave of absence a
Be in good academic standing with no “Incomplete” pending,
Be current in all financial obligations to the school.
To insure a continuity and logical progression in the student’s studies, it may be necessary for a student returning from a leave of absence to enroll on a less than full time basis if the core midwifery courses are being taught only once each year.
BIRTH RELATED ABSENCE POLICY: If a student is in attendance at a birth during the time that a class convenes she/he may choose to miss the class(es). Work missed for the course that day must be completed in a manner acceptable to the instructor. Incomplete make-up work for an absence may be reflected in the student’s grade. An absence due to attending a birth will not be counted as part of the student’s allotted absences, providing the student complies with the following before or during the next class:
The student must submit to the instructor, completed documentation on the appropriate form, signed by the attending midwife, including the date and time the student arrives and leaves the birth site, and the time of the birth.
The student is responsible for procuring and/or completing any course work, quiz, test, class notes, homework, or other required course work for the class time that was missed.
The make-up work must be completed in a timely manner (usually within one week of the absence)
AUDITING COURSES POLICY: Students may audit certain courses when space is available. Students wishing to audit a course must obtain instructor and administrative approval, and register for the course during regular registration. Course fees are unchanged. There is no credit given for a course that has been audited, and a grade of “X” will be assigned. Students who register to audit are expected to attend class and fully participate in the course, except on test days. In order to audit any course, necessary prerequisites must be met. To change from a grade to an audit, students must apply in writing within the first two weeks of the course.
As a service to the community, citizens over the age of 60 may audit courses, according to the above guidelines, free of charge.
CLASS SIZE: Enrollment is limited to 20 students per class.
REQUIREMENTS FOR GRADUATION: A student must have passed all courses, fulfilled clinical requirements, paid tuition/fees in full, returned all library materials and complied with rules and regulations of the school.
MIDWIFERY SERVICE PROJECT: The Midwifery Service Project is a component of the educational experience at IIHCP. The Administration and Board Members, supported by the Advisory Members believe that volunteer service is vitally important. Volunteer service should not end upon graduation. It should continue throughout the lifespan.
The Midwifery Service Project will involve thirty (30) hours of volunteer service. Each year ten (10) service hours will be completed. Students will keep track of their hours, service locations, and volunteer services completed. A summary of projects and the student’s records will be submitted to the Administration Office the last week of each semester for review by Administration and Faculty,
Midwifery Service Projects must relate to the midwifery profession and may include, but are not limited to, the following:
Presentations, workshops, seminars at midwifery conferences and programs
Professional education presentations
Midwifery research and legislative projects
Publishing of position papers
THE PERFORMANCE REVIEW (TPR): Student midwives will undergo The Performance Review each semester. The review will be conducted by members of the administration, faculty, and Board of Directors. The purpose of the review is to evaluate the students’ professionalism, behavior and attitudes. The Performance Review is separate from academic standing. Failure to receive a favorable review may result in the dismissal of the student from the program, the placing of the student on dismissal probation, or the privilege dismissed for the student to attend preceptor sites until such time as a favorable review is obtained.
In order to be a successful midwife, certain qualities are necessary. IIHCP wants to ensure that student midwives display these qualities whenever they represent the Institute, particularly in clinical settings.
Criteria for The Performance Review include, but are not limited to, the following areas:
proper respect for the birth setting, birthing women and their families
maintaining confidentiality timeliness to classes and clinic sites
respect toward preceptors, faculty, peers, staff, and clients
demonstration of skills
follow-through on commitments and projects
completion of Midwifery Service Project
professional behavior when on call, in class, or in any student midwife capacity
sound judgment, including performing only authorized procedures
° appropriate attire and hygiene at births, in clinic, and during professional duties The Performance Review (TPR) is a compilation of the student midwife’s behaviors and attitudes with respect to the school and the practice of midwifery. Students will receive advance notice of TPR scheduled meeting and will be informed as to the nature of the review. The best preparation, to insure a positive review, is for the student to honor all obligations, in a timely manner, with a professional attitude. The aim of IIHCP is to graduate highly trained professionals who will be respected by other practitioners in the healthcare profession and in the communities they serve.
IIHCP reserves the right to change program content, faculty or schedules as it deems necessary to maintain a suitable learning setting. No change in total hours, program titles or tuition shall occur without the approval of the licensing board and execution by the student of a new enrollment agreement.